Applicant privacy notice

This notice explains how your personal data is handled when you apply for a job at Madisonthomas Ouk through this page.

Who is responsible

Madisonthomas Ouk is responsible for your application data (the data controller). MindHunt AI (PE Lobariev Vadym, Ukraine) provides this job page and the hiring software Madisonthomas Ouk uses, and handles your data only on Madisonthomas Ouk’s behalf and instructions (the data processor).

What is collected

What you give in the application form: your name, email address, phone number, location, LinkedIn profile, CV, cover letter and your answers to the application questions.

Why it is used

To consider your application for this role, to contact you about it and to keep a record of the hiring process. Madisonthomas Ouk may use AI-assisted tools to summarise applications and compare them with the job’s requirements. These tools help the hiring team review applications; a person at Madisonthomas Ouk makes every decision about your application.

The legal basis is taking steps at your request before a possible employment contract and Madisonthomas Ouk’s legitimate interest in recruiting (GDPR Article 6(1)(b) and (f)). Keeping your details in the talent pool for future openings is based on your consent (Article 6(1)(a)), which you can withdraw at any time.

Who else receives it

The hiring team at Madisonthomas Ouk. MindHunt AI and the service providers it uses to run the product (hosting, email delivery and AI processing) process it on Madisonthomas Ouk’s behalf. Some of these providers are located outside your country, including in the United States. Your data is not sold.

How long it is kept

For as long as Madisonthomas Ouk needs it to complete the hiring process for this role. If you agree to join Madisonthomas Ouk’s talent pool, your details are kept so Madisonthomas Ouk can contact you about future openings, until you withdraw your consent or ask for them to be deleted.

Your rights

You can ask Madisonthomas Ouk for access to your data, to correct or delete it, to restrict or object to its use, or for a copy of it, and you can withdraw your consent at any time. To do so, reply to any email you receive from Madisonthomas Ouk about your application, or contact MindHunt AI through mindhuntai.com/contact and the request will be passed on. You can also complain to your local data protection authority.

Version 2026-10-23 · MindHunt AI privacy policy

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